Postie works well with Gmail (and Google apps for business), however, there are a few things that can get in the way.
First make sure your hosting company allows access to external mail servers. GoDaddy notably does not allow this. If you are hosting with GoDaddy there is no way to use Gmail, you must use the GoDaddy email server.
Second make sure you have enabled POP3 (or IMAP) access to your Gmail account. Go to the Forwarding and POP/IMAP tab in your Gmail settings and click the Enable POP for all mail radio button. See also the Gmail help page.
Finally set you settings to:
- Protocol: pop3-ssl
- Use Transport Layer Security: no
- Server: pop.gmail.com
- Port: 995
- Userid: your full email address
- Password: your password
Note that if POP3-SSL is not a choice in the protocol combobox you either need to enable the PHP extension php-imap or choose a different mail server. Gmail will not work with POP3.
Occasionally Gmail will stop working and you can see a Postie error message that says something like “[ALERT] Please log in via your web browser”. This means you must log into the account Postie is trying to access via https://gmail.com where you will be asked to confirm a login from whereever your server is located.
If this doesn’t work try http://www.google.com/accounts/DisplayUnlockCaptcha
Turn off 2-Step Verification https://support.google.com/accounts/answer/1064203?hl=en
If you are still having difficulty you may need to change the Google “Less secure apps” setting. Be sure you are only signed into the gmail account that postie will use then go to https://www.google.com/settings/security/lesssecureapps and make sure it is set to “Turn off”
While the wording on this page makes it sound dangerous what it really means is “allow traditional authentication” which uses very high levels of encryption.
Finally check these pages for other options: